Payment Records

Disclaimer: Refer inquiries to District Court for complete pay records prior to October 2000.

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Once you have searched for a payment record, you may want to print it. Some of these records are very wide on the computer screen, so you will need to set up printing preferences to get good printing results. Basically, you will need to go into your browser file dropdown menu and choose page setup. You should choose a landscape paper orientation (this means that the paper is 11" wide by 8.5" high). Some browsers have slightly different ways of phrasing this. Try printing one, and make adjustments. You may want to print at 90% to get even more on the page.

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Payment records may be faxed to the caller by calling 1-877-KPC-KPCC (1-877-572-5722).

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Basic and Comprehensive Payment Records have a yellow identification bar along the top, which displays the court order number entered. The basic payment records will display only basic information, which consists only of Event codes of "PYMT","ALOC","MEMO" or "DISB" from item three below. The comprehensive payment records will display the basic payment records plus any adjustment records, which consist of all Event codes found in item three below.

County Name:

Jackson

CO #:

99D 001235

CO Type:

NIVD

Date Range:

02/28/2000 - 03/03/2000

County Name	=	County where the court order was filed
CO #	=	Unique number assigned to your court order
CO Type	=	Court Order Type (NIVD, IVD, NIVA, NIVI or BLND)
Date Range	=	The start and end date shown for this payment record. If a date range was not entered on the search page, dates will not display and the entire payment record will be displayed.

IV-D Disbursement Records have a yellow identification bar along the top, which displays the payee's KPC Pin entered. IV-D disubrsement records display checks or direct deposits transactions that are paid to IV-D payees. IV-D payees are those individuals or agencies whose child support is enforced through the Department of Social and Rehabiltation Services.

KPC Pin:

99999999

Name:

Jane Smith

Date Range:

02/28/2000 - 03/03/2000

The following is a description of the columns along the top of a payment record.

Column 1: Event
An event describes the type of financial activity reflected on the payment record. The following abbreviations are used:

PYMT

=

Payment
Payment received from a Payer (person who makes a payment).

ALOC

=

Allocation
Amount of money applied to a person or agency's particular account. (see Column 8)

DISB

=

Disbursement
Amount of the check or direct deposit transaction paid to the Payee (person who receives money ).

MSPY

=

Misapplied
Correcting entry for funds that were originally applied to an incorrect court order or debt type.

MEMO

=

An accounting entry to reflect changes to the payment record.

POST

=

Posting amount change
Correcting entry for a posting amount error.

RTRN

=

Returned
A disbursement returned to the KPC as undeliverable.

VOID

=

Void
Adjustment used to change a disbursement status when funds have been returned to KPC.

APLY
=
Apply
An entry to reflect a disbursement that was applied to a Recoupment Account.

CANC

=

Cancelled
Adjustment used to change a disbursement status when funds have not been returned to KPC. For example, when a lost or stolen affidavit has been submitted.

RALC
=
Recoupment Allocation
Amount of money applied to a person's recoupment account.

TRSY
=
Treasury
Disbursement has been sent to the State Treasurer of Kansas as unclaimed property.

Column 2: Event Reason
An event reason is a broader description of the event in column one. An event reason will only display for adjustment records.

MANUAL CHECK	=	System generated check is voided and replaced with a manual check.
INCORRECT PAYEE	=	A disbursement was sent to an incorrect payee. It was voided and sent to the correct payee.
MISAPPLIED	=	Disbursement was voided as payment was applied in error.
DESTROYED NO CHECK	=	Check has been confirmed as being unredeemed and has been cancelled. Funds have been redisbursed under a new check number.
STALE DATED NO CHECK	=	Check is older than 180 days, is not redeemable and has been cancelled. Funds have been redisbursed under a new check number.
ACCOUNTING ADJ (PAYER)	=	Memo entry used to reflect an adjustment to the pay history. This memo does not create a disbursement. It reflects a positive/negative adjustment for the payer.
ACCOUNTING ADJ (PAYEE)	=	Memo entry used to reflect an adjustment to the pay history. This memo does not create a disbursement. It reflects a positive/negative adjustment for the payee.
CORRECT PAYER	=	Memo entry used to update the pay history to reflect when payments need to be credited to the correct payer.
CS DEBT TYPE ADJ	=	Memo entry used to update the pay history to reflect when payments need to be credited/removed from the child support debt.
DIRECT PAYMENT FROM PAYER	=	Memo entry used to reflect a payment where the payer has made a payment directly to the custodial parent.
FEE	=	Memo entry used to reflect a court trustee fee that is being credited/removed.
INCOMPLETE PAY HISTORY - CONTACT CUSTOMER SERVICE	=	Memo entry used to refer the participant to contact Customer Service due to prior problems associated with the original court order.
INCORRECT PAYER	=	Memo entry used to update the pay history to reflect when payments need to be removed from the incorrect payer.
MANUAL CHECK TO PAYEE	=	Memo entry used to update the pay history to reflect a manual check being mailed directly to the participant in place of a system generated check.
MN DEBT TYPE ADJ	=	Memo entry used to update the pay history to reflect when payments need to be credited/removed from the maintenance debt.
MULTIPLE COURT ORDERS (PAYEE)	=	Memo entry used to update the pay history to reflect payment posted to one court order, when another court order should have been credited with the payment. It can reflect a positive/negative adjustment for the payee.
MULTIPLE COURT ORDERS (PAYER)	=	Memo entry used to update the pay history to reflect payment posted to one court order, when another court order should have been credited with the payment. It can reflect a positive/negative adjustment for the payer.
OT DEBT TYPE ADJ	=	Memo entry used to update the pay history to reflect when payments need to be credited /removed from the other debt.
PAYMENT ADJUSTMENT (PAYER)	=	Memo entry used to adjust a payer's previous payment. This will reflect a negative adjustment for the payer.
PAYMENT FROM PAYER	=	Memo entry used to reflect a payment received by SRS.
REFUND TO PAYER	=	Memo entry used to reflect funds that have been returned to the payer.
COUNTY REQUEST	=	Payment posted correctly as indicated on check/document. However, a county official is requesting that this payment be adjusted off of this court case and placed to a different court order.
COURT ORDER STATUS CHANGE	=	Payment posted to correct court order, however status was incorrect. Court order status corrected and payment adjusted.
KPC POSTING ERROR	=	Adjustment to a payment posted incorrectly to a court order.
STATE REQUEST	=	Payment posted correctly as indicated on check/document. However, a state official is requesting that this payment be adjusted off of this court case and placed to a different court order.
SUBMITTAL ERROR	=	Payment posted as indicated on check/document but information was incorrect. Payment has been adjusted off of this order.
FOREIGN CURRENCY	=	Adjustment when payment has been converted into US funds for distribution .
RECOUPMENT FROM PAYEE	=	A portion or all of the disbursement has been applied to the payee's recoupment per agreement between KPC/payee.
ADDRESS	=	Check has been returned to the KPC due to insufficient address information. Address has been updated and funds have been redisbursed under a new check number.
INVALID EFT	=	EFT has been returned to the KPC due to insufficient EFT information. EFT has not been updated. Disbursement will be reissued if payee's address is known or new EFT information is received.
NO ADDRESS	=	Check has been returned to the KPC due to insufficient address information. Address has not been updated. Disbursement will be reissued if EFT information is known or when a new address is received.
VALID EFT	=	EFT has been returned to the KPC due to insufficient information, which has since been updated. Funds have been disbursed under updated EFT information.
DESTROYED CHECK IN HAND	=	Check has been returned and has been voided. A new check has been issued.
RE-ISSUE	=	Check has been confirmed as being unredeemed and has been voided. A new check has been issued.
STALE DATED CHECK IN HAND	=	Check is older than 180 days and is considered stale dated and has been voided. A new check has been issued.

Column 3: Proc Date
The date the KPC recorded the financial activity for that entry.

Column 4: Rcvd/Mail Date
The date the KPC received an incoming payment, mailed an outgoing check or initiated an outgoing direct deposit.

Column 5: Status
The status of money paid to the payee by check or direct deposit.
A status will only display for DISB events. <

CNCL

=

Cancel
Check has been cancelled

EFTC
=
EFT Created
Electronic Funds Transfer is in process of being created.

EFTE

=

EFT Effective
Electronic Funds Transfer has been created and transmitted to the participant's financial institution.

EFTR

=

EFT Returned
Electronic Funds Transfer has been returned to the KPC due to an insufficient amount of information concerning the EFT Account.

HOLD

=

Hold
Disbursement is on hold at the KPC due to insufficient address information.

OUT

=

Outstanding
Disbursement has been issued but not yet cashed.

STLE

=

Stale Dated
Check is older than 180 days and is considered stale dated and has been voided. Participant needs to request a replacement check.

RTRN

=

Returned
Disbursement has been returned to KPC for insufficient address or EFT information. Disbursement will be reissued when payee's address or new EFT information is known.

VADR

=

Void Address
A check has been returned to the KPC due to an insufficient address.

APLY =
Apply
Disbursement has been applied to participant's recoupment account.

CLRD =
Cleared
Check has been cashed.

VOID
=
Void
Check has been voided and a new check will be issued.

Column 6: Trans# = Transaction number
Transaction identification number assigned by KPC for internal tracking purposes.

Column 7: Payor/Payee
This field shows who made the payment (payer) or who received the payment (payee).

Column 8: Amount
The amount of the payment received disbursed or adjusted.

Column 9: Type
This field shows the type of debt that is recorded for the transaction. The following abbreviations and terms are used:

CS	=	Child Support
MN	=	Maintenance (Alimony)
OT	=	Other
Fee	=	Fee paid to District Court Trustee where the court order is enforced.

Column 10: ID#
The check number for the payment sent to the payee or the check number of the payment received from the payer. On all pay history's the payer's check number will be displayed in the ID column of the "PYMT" line. All payees check or electronic funds will be displayed in the ID column of the "DISB" line. If a disbursement was a direct deposit, an "E" will precede the ID number. If a disbursement was by debit card, a "C" will precede the ID number. For example, "E12345" would represent a Direct Deposit disbursement, "C12345" would represent a debit card disbursement, and "12345" would represent the check number of a paper check mailed to the payee.

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